Hiretual Talent Data Cloud is a deep two-way integration designed to help you surface candidate profiles in your ATS with AI-powered filters. Hiretual - PCRecruiter is one of our earliest integrations that is easy to connect, abundant with smart filter offerings, and synchronous with candidate and user activities from both platforms.
Read on to learn how to...
- Set up your integration (Admin)
- Export candidates from Hiretual to PCRecruiter
- Rediscover candidates from PCRecruiter with Hiretual
- Analyze your integration performance (Admin)
Integration Setup (Admin)
Before you begin, please ensure that you are...
A subscriber of Hiretual Enterprise and have a valid Hiretual account (*Please contact your Hiretual Account Manager if you need help setting up an Enterprise license.)
The admin user of your company's Hiretual Enterprise subscription and PCRecruiter account.
Step 1: Create an API User on PCRecruiter
*Note - If you already have an API User’s Username and Password on PCRecruiter before, you can skip this step and go to step 3, use the existing API User’s Username and Password on Hiretual
Step 2: Go to System -> Database Maintenance -> Security Settings & add the following IP addresses to the “Whitelist these IP addresses:” text area,
Step 3: Configure PCRecruiter on Hiretual
- As an admin user, you'll be able to configure your ATS by clicking on the Apps tab on the left and following the same instructions below.
If you also have a team member license, you can configure in Hiretual Apps by clicking here, and follow the steps as pictured in the screenshots below.
In either case, click the Details button on the ATS card and click Connect on the next page.
Step 4: You will see a pop-up window to input PCRecruiter API credentials, including Database ID, Username and Password.
Step 5: You should see an integration configuration page and a success message on the top right corner of the screen
Step 6: To enable candidate pulling from PCRecruiter, read and accept “Hiretual’s Data Processing Addendum” and click on the ‘Enable’ button
*Note: Please contact Your Hiretual Customer Support to enable 2-way integration for Talent Fusion & Rediscovery
Step 7: Under Settings, select to export candidates from Hiretual to PCRecruiter as either prospects or candidates linked to specific jobs and hiring stages.
Step 8: Map relevant candidate profile data fields between Hiretual and PCRecruiter.
If you want to customize the data field mapping:
- Select a Hiretual candidate profile field from the ‘All Fields in Hiretual’ field list and choose a suitable field from the PCRecruiter profile fields dropdown.
- Attach a resume for each candidate when syncing from Hiretual to PCRecruiter, select the ‘Attach Hiretual Resume’
- Sync notes, tags and emails from Hiretual to PCRecruiter, enable and map Hiretual Note, Tag and Emails fields with PCRecruiter activity fields.
Exporting Candidates from Hiretual to PCRecruiter
After you've found qualified candidates in Hiretual, you can easily export them into PCRecruiter. Go to a project and click Pipeline, select your candidates, and click Sync/Export. Then, follow the instructions on the screen to select the job of your exports.
In the pop-up window, choose ATS and select PCRecruiter from the list. Then click on Sync to ATS.
You will receive both in-app and email notifications when the export is completed. Once you've successfully exported the candidates, you can see the PCRecruiter icon on the candidate's Hiretual profile.
You may also check the sync status of the candidates on the Recently Pushed to ATS page.
Rediscovering Candidates from PCRecruiter with Hiretual
To enable Hiretual Talent Data Cloud with PCRecruiter and allow the pull of candidates from PCRecruiter into Hiretual, go to the Admin Console > Talent Data Cloud > Configuration > Enable > Enable data importing, and fill in credentials. If you've already connected through Apps, you won't need to fill in the credentials again under Talent Data Cloud in the Admin Console.
*Note: Please contact Hiretual Customer Support to enable the two-way integration for Hiretual Talent Data Cloud.
- Once enabled, you will be able to source candidates from both the open web and your ATS.
Analyze your integration performance (Admin)
As the Hiretual admin user, you'll have access to eye-opening statistics into your Hiretual-ATS integration. Go to the Dashboard under the Admin Console > Talent Data Cloud to see rediscovery metrics, diversity breakdown of your ATS candidates, top companies of your ATS candidates, and more! You may click on any part of the charts to view candidates under the category.
Please reach out to firstname.lastname@example.org or directly contact your Customer Success Manager for more training on this topic.