Hiretual Talent Data Cloud is a deep two-way integration designed to help you surface candidate profiles in your ATS with AI-powered filters. Hiretual-Workday is one of our earliest integrations that is easy to connect, abundant with smart filter offerings, and synchronous with candidate and user activities from both platforms.
Read on to learn how to...
Integration Setup (Admin)
Before you begin, please ensure that you are...
A subscriber of Hiretual Enterprise and have a valid Hiretual account (*Please contact your Hiretual Account Manager if you need help setting up an Enterprise license.)
The admin user of your company's Hiretual Enterprise subscription
Able to enable data transmission through Recruitings and Integrations APIs of Workday Web Services(WWS) in Workday (e.g.https://community.workday.com/sites/default/files/file-hosting/productionapi/Recruiting/v34.0/Recruiting.html).
Your WWS version should be updated. Currently, we only support v35 and v34. Contact your Workday admin for an upgrade if your WWS version is outdated during the integration.
You should configure “Hiretual” as the source in your Workday account.
Step 1: Configure Workday on Hiretual
As an admin user, you'll be able to configure your ATS by clicking on the Apps tab on the left and following the same instructions below.
If you also have a team member license, you can configure in Hiretual Apps by clicking here, and follow the steps as pictured in the screenshots below.
Step 2: You will see a popup to input Workday account username, password, organizationID (or called tenant name) and service endpoint
(e.g.https://myserviceEndpointPrefix.workday.com/ccx/service/myOrganizationId/Recruiting/v35.0, detailed information in https://community.workday.com/articles/6120; if you add ‘?wsdl’ at the end of the endpoint, you should be able to see your WSDL XML file in your web browser).
We only support v35.0 or v34.0 and you might need to contact your Workday admin to upgrade your public web service version if your WWS(Workday Web Service) version is outdated.
Step 3: You should see an integration configuration page and a success message on the top right corner of the screen
Step 4: Under Settings, select to export candidates from Hiretual to Workday as either prospects or candidates linked to specific jobs and hiring stages.
Step 5: Map relevant candidate profile data fields between Hiretual and Workday.
If you want to customize the data field mapping:
Select a Hiretual candidate profile field from the ‘All Fields in Hiretual’ field list and choose a suitable field from the Workday profile fields dropdown.
If you want to attach a resume for each candidate when syncing from Hiretual to Workday, select the ‘Attach Hiretual Resume’
(Optional) If your organization has a different customized domain, you can enter it here. Otherwise, don't modify it and leave the default domain. If it's incorrectly configured, all candidate profile links will be invalid.
Step 6: Configure the candidate link domain to make the Workday icon inside candidate’s profile clickable.
Step 7: Set up “Hiretual” in your Workday recruiting sources (see details in the following slides)
Go to “Maintain Recruiting Sources” page to add “Hiretual” as a recruiting source
Go to “Maintain Reference IDs” page to set up “Reference ID Value” for source “Hiretual”
Step 8: To enable Hiretual Talent Data Cloud with Workday and allow the pull of candidates from Workday into Hiretual, go to the Admin Console > Talent Data Cloud > Configuration > Enable > Enable data importing, and fill in credentials. If you've already connected through Apps, you won't need to fill in the credentials again under Talent Data Cloud in the Admin Console.
*Note: Please contact Hiretual Customer Support to enable the two-way integration for Talent Data Cloud.
Step 9: Set your import preferences with Hiretual.
Select the number of profiles you'd like to import from Workday into Hiretual.
Optional: You can also better target your imports by selecting candidates in specific jobs, hiring stages, or even tags!
Step 10: Set your export preferences from Hiretual to Workday.
Exporting Candidates from Hiretual to Workday
After you've found qualified candidates in Hiretual, you can easily export them into Workday. Go to a project and click Pipeline, select your candidates, and click Sync/Export. Then, follow the instructions on the screen to select the candidate application type, job, and stage of your exports.
Once you've successfully exported the candidates, you can click the Workday icon on the candidate's Hiretual profile to redirect to his or her Workday profile, which has been enriched with new information from Hiretual. Additionally, in Workday, you'll even be able to see the Hiretual resume and source of the candidate.
The beauty of Talent Data Cloud also lies in its deduplication and enrichment functionalities. When exporting candidates, duplicates can easily be merged on the Recently Pushed to ATS page. You can select which information you want from which profiles. Oftentimes, you'll find new contact information that can be exported over to the candidate's ATS profile.
Rediscovering Candidates from Workday with Hiretual
On the main Hiretual AI Sourcing page, you'll be able to source candidates from both the open web and your ATS, or just your ATS. Use filters like ATS Jobs or ATS Stage for more targeted searches.
We'll show you which Hiretual or Workday projects the candidate is part of.
Analyzing Integration Performance (Admin)
As the Hiretual admin user, you'll have access to eye-opening statistics into your Hiretual-ATS integration. Go to the Dashboard under the Admin Console > Talent Data Cloud to see rediscovery metrics, diversity breakdown of your ATS candidates, top companies of your ATS candidates, and more! You may click on any part of the charts to view candidates under the category.
For any other questions, please reach out to our Customer Success Team or email email@example.com.