As an admin, keeping track of your team's work could be a troubling and overwhelming task. In Hiretual, you can track all the data you need from the Reports tab on the Admin Console site.
From there you can view your teams’ usage and other performance reports related to projects, pipeline, diversity, talent pool, synced candidates, and opened projects. Hiretual understands that every team has its own focuses: you can adjust the content indicated in all sections and choose to view data of specific groups or time ranges. The data can be exported as a whole or be exported by section using the Export button on the corners.
This article introduces the Overview Analytics feature on top and walks you through the sections on the report page.
The Overview Analysis section is located on top of the Reports tab. In this section, you are able to set the time range, groups, users, and projects of the data to be analyzed in the report.
You are able to find a drop-down menu under the Last X Day button. From there you can customize the time range of the data. Say today is 11/15. If you choose 'last month,' Hiretual will pull data from 10/1 to 10/31; If you choose 'last quarter,' Hiretual will pull data from 7/1 to 9/30. If you'd like to customize your report date range to last 30 days or the last 90 days, you could manually select the date range in the calendar. When you are ready, click on the Apply button to update the results.
If you want to track the changes and development of the team performance, tick the box below to compare to the previous period. You will then be able to view the differences between the two sets of data in the report.
To export the report, click on the named button on the right.
The first option from the drop-down menu allows you to export the report as a PDF or .xlsx. You can specify the sections of the report that you want to focus on by checking the list below.
As the Team Admin, you are able to schedule an export by clicking on the Schedule button in the pop-up window or selecting Scheduled Export from the drop-down menu. In the new window, you can choose the report type, insert a name for the report, and select if you want to send the report to yourself or/and other team members. Similarly, you are able to compare the data in the report and select certain sections of the report to be exported. When you finish, click on Schedule Export to continue.
Please note, the Cancel Scheduled Export option at the bottom of the drop-down list will cancel ALL scheduled exports.
This section is a summary of how many active users there are within the given time frame and their overall adoption as a group.
From here you will receive data on the total amounts of Active Users, User Adoption Rate, Open Projects, Sourced, Candidates, and Notes & Tags. You can select the group of the data from the drop-down menu on top.
This section indicates how candidates are moving through the pipeline for specific users, user groups, and projects in bar graph format.
The graph here gives you color-coded data that shows the amount of good fit, contacted, replied, screen, interviewed, offer, and hired candidates within your projects.
You can modify the filters above the graph or click on the pipeline stages below to change the displayed data in the section. For instance, you may choose to focus on the numbers of Good Fit and Contacted candidates in the chart.
The pipeline performance shows the overall pipeline breakdown for the team, specific users, and user groups (in total how many candidates are in each top-of-the-funnel pipeline stage for the team using Hiretual).
The report includes the amount of Sourced Candidates, Reviewed Candidates, Qualified Candidates, Engaged Candidates, Replied Candidates, and Delivered Candidates to ATS. The Contact Finding Rate and Candidates Qualification Rate are also listed on the right-hand side of the chart.
Specify the time, group, user, or project using the filters above and you will be able to view the data for particular team members or projects.
This graph report shows the growth of the number of open and active projects.
When you need to show the number of projects opened within a certain time range or want to see what days were the most productive days for your team in the past week, this graph can give you a day-by-day or week-by-week breakdown of the number of your active projects.
Team Usage Details
This is the most versatile and customizable report on the Reports page. The Team Usage Details report allows you to pick and choose from a list of metrics of which data points you would like to populate.
The data is connected to sourcing and usage, import and exported candidates, engaging, and market insights. If you want to see the amount of sourced candidates or qualified candidates that have been screened by your team, simply select the data you need and then click on any point of the page to refresh the data.
If you have multiple columns selected, remember to scroll to the right to view the full chart in the section. You can also select one group/user at a time and export the data separately.
The Talent delivery report contains the number of candidates being synced from Hiretual to your integrated ATS during the selected date range.
You can select to view the number of candidates delivered by certain group(s) or user(s).
This section tells the growth of the overall talent pool broken down by sourcing channels.
You are able to view indicators of candidates from your ATS, manually imported talents, job boards, and open web sources. You may use both the Sourcing Channel filter and the labels below the graph to adjust the display of different sets of data.
The Diversity Analytics report tracks the progress of your team’s diversity initiatives. Use this report to see a detailed breakdown of diverse candidates that move across your hiring pipeline.
If you are trying to monitor your DEI resolutions, you are able to view a breakdown of your team's diversity sourcing practices from here.
The report gives you the option to highlight specific diversity groups that you want to focus on and shows you the data on the amount of sourced, viewed, qualified, engaged, replied, and delivered candidates that match the diversity criteria. On the left-hand side, you can also check the Contact Finding Rate and Candidates Qualification Rate of each underrepresented group.
The engagement performance reports give you data on how candidate outreach is performing by comparing the open rates and response rates for both single emails and email sequences.
You may use the graphs to check what type of email engagement works best for your team and your projects. The Average Cumulative Performance indicates the engagement performance of both single and sequence emails for one or more projects within a given period.
The Single Email Performance shows the engagement performance of single emails for one or more projects within a given period. You may also check the amount and rate of the emails sent to candidates under different stages on the right.
The Sequence Email Performance provides you the engagement performance of sequence emails across one or more projects within a given period. The amount and rate of the sequences are also listed on the side.
Similar to the Project Performance graph, you are able to click on the labels of each chart to view particular sets of data.